Ways to Pay Employees from Harvester Payroll

Go to the main Print page. Look for the bank account report. On the bank account report, select your options in the top 'Search' area. Bank: This pulls the various 'bank' options from your employee listing. NB. For those who have bank payments, on "Edit Employees", make sure that they are marked as "Bank" and NOT "cash" and for FNB, for example, make sure all the bank "name" fields are "FNB" for each employee. Type: The specific type you of excel export report the bank uses. example of Type: FNB Excel (similar for FNB CSV or FNB Ewallet) First make sure you have selected FNB bank in the top left drop down to find all employees with FNB accounts. Before you export you must select the bank-type as FNB CSV and then press Search. Click on the 'export to Excel' button to generate the excel FNB CSV bank account return. Make sure all bank-name fields you have entered on each 'FNB' employee is 'FNB' using Edit-Employee. Note: For FNB EWALLET enter the Bank-Name as 'FNB EWALLET' and for the Bank-Sort-Code, enter '260006' which is the sort code for 'FNB EWALLET'. For FNB EWALLET (not normal FNB), enter the 12 digit cell number of the employee in the Bank-Account field beginning with 260. eg For an MTN number it will be 260969078881 When you export the file, choose the FNB-Excel option. It will automatically save as an Excel type file. You can then use Save-As in Excel to save your file as CSV before you upload. If you choose the export option as CSV then it will obviously be exported directly to a CSV file. After exporting, simply upload or send it directly to FNB. Do NOT open your exported csv file and re-save before uploading as your upload file might not work. example of Type: Zanaco CSV or FlexiPay 1) for only Zanaco CSV: If you would like to only use Zanaco Accounts or Mobile Money accounts, then first make sure you have selected Zanaco bank in the top left drop down to find all employees with Zanaco accounts. Before you export you must select the bank-type as Zanaco CSV and then press Search. Make sure all bank names you have entered on each 'Zanaco' employee is Zanaco. (Using Edit Employee) 2) for FlexiPay: If you would like to use Zanaco Accounts as well as other bank accounts or Mobile Money accounts, then first make sure you have NOT selected Zanaco bank in the top left drop down. Leave this as blank to find all employees with bank accounts. (Not just for Zanaco) Before you export you must select the bank-type as FlexiPay and then press Search. Make sure all the bank Sort Codes are correct for Non Zanaco banks you have entered on each employee. (Using Edit Employee) When you export the file, it will automatically save as a csv type file. After exporting, simply upload or send it directly to Zanaco. Do NOT open your exported csv file and re-save before uploading as your upload file might not work. Note: The Zanaco csv file as well as the FlexiPay file can also be used by Zanaco bank to pay people on MTN or Airtel from your employer Zanaco account. This can be done using the same export file that is used to pay employees with normal Zanaco accounts. For those employees WITHOUT bank accounts, but do have cellular phones, go to "Edit-Employees": 1) Check that the "Bank Account Number" is "0" or empty if the employee does NOT have a bank account. 2) In the bank Account Name field enter "Zanaco" or another Zambian Bank-Name if you want the employee NOT to receive their pay on the cellphone. For Non-Zanaco accounts, make sure the Bank Sort code is correct for the respective banks. 3) Enter the 12 digit cell number of the employee in the Mobile-phone field beginning with 260. eg For an Airtel number it will be 260979079911 example of Type: Stanbic Excel Before you export you must select the bank type as Stanbic and then press Search. Make sure all bank names you have entered on each 'Stanbic' employee is Stanbic. (Using Edit Employee) When you export the file, it will automatically save as an Excel type file. After exporting, please remember to just delete the first Title Row with the column headings. Then save it and then you can upload or send it directly to Stanbic. Note: in the reference column Stanbic has the word "supplier" but Harvester gives the actual employee number and NRC in this field. This normally does not present any issues with the upload file. Most bank reports sort in alphabetical order on surname, but some banks like the name and surname in the same column. NB For bank account numbers longer than 11 digits e.g. 9130000412043 in the bank column, AFTER you have exported to excel you might see something like "9.1E+12". This is Scientific Notation for large numbers and is quite normal. Leave it as is. The banks will read the numbers correctly when you send them the excel or csv file. If you select the exact cell where you see a Scientific Notation number and look at the top of your spreadsheet in the actual cell reference you will see the proper number of 9130000412043(for our example). Do not change this. This is correct. The bank will read the numbers properly.