Add and Edit Employee
How do I add a new employee? On the "edit-employees" page at the bottom of the page is an icon for adding employees. Simply click on this to add new employees. Note you a…
Harvester Payroll Training Videos
Search and watch short Harvester Payroll training videos for payroll teams in Zambia, then open the related help topic when you need the written steps.
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Available training videos
Click a video below to open its dedicated Harvester training video page.
Showing 33 Harvester training videos.
Adding Loans for employees
Use the Settings page and then on left hand side click on Employee Settings. On right hand side click on Edit-Loans for employees. For adding New loans, at the bottom of…
Backup Data
For peace of mind it is good to make a backup of your data off the cloud. Go to Settings. Click on the Backup off the Cloud icon. There are 2 backups you can do. 1) Backu…
Batch Employee Edit
You may import EXISTING employee data using the Import from excel option found on the settings page. This is normally used to import and do a batch UPDATE of EXISTING emp…
Batch Employee Payment
This will show up to 12 employees on a single screen and you are then able to capture all the basic pay info (days, bonus, deductions etc) and process up to 13 employees…
Biometric Systems
Time and Attendance Systems with Harvester Payroll Harvester Payroll can work with time and attendance systems by using the Offline Input Excel Template. Watch the Harves…
Bulk Pay Rate Changes
To do a percent increase or change of the daily rate for all Employees: There is a Percentage increase option: Go to settings and towards the bottom right there is a link…
Custom Extra Rate Changes
If you want to specify INDIVIDUAL Itemised or the Fixed-Extra Custom-Extras per employee and would like Harvester to "remember" these values from month to month so that n…
Department Settings
To add a department, simply go to settings and then click on Departments. Then click "add" for adding a new Department. Tip: Try keep department names short eg Gen for Ge…
e payslip self service
There is a 'Employee-Self-Service' login facility which allows an employee to login to a very limited Payroll where the employee can view, export to excel or print their…
E payslips or Whatsapp payslips
Harvester Online can email payslips directly to employees as E-payslips. Before emailing payslips, make sure each employee who should receive an E-payslip has a valid ema…
E payslips or Whatsapp payslips
Why do some employees not receive an email of their payslip? Firstly, only employees whose email addresses have been entered on edit employees will be able to receive E-S…
edit Employee Payment
To check or re calculate an employee's payment details once processed. Use payroll-entry-by-Individual and then click on the edit payment for the particular employee and…
Edit Historic Accumulated Values
To manually edit the actual "Accumulated Gratuity" or "Terminal Benefit" do the following: 1)Click on Settings 2)Click on employee Settings (Left hand side of screen) 3)C…
History Audit report
The audit trail of User-Activities comes with the standard package. To access this click on the Audit-Trail icon on the Settings page. There are over 60 different audit-t…
How to pay an employee
To get a payslip for any employee you still need to process the pay for each month, either by using 1) Payroll entry or 2) Payroll Entry Batch Pay or 3) Offline, excel, p…
How to use Help
The online is designed for you to use with self help tips etc. 1) Use Company Settings to setup your company specific info. 2) Use Edit or Add Employees to add and enter…
Kazang Mobile and Bank Payment Options
On the main Reports page look for the Cellphone Transfers(Kazang) Report. If you have not registered for Kazang which enables you to pay employees who have any valid cell…
Keep History Module
If you use Upgrades on the Settings page, you may purchase the module to Keep-Historic-Data for 13 or more months back. This will ensure you have those months 'Live and O…
Loans
On the "More Reports page" use the "Loan Balances" Report to see current Accumulated Totals which may easily be exported to Excel. To edit the actual "Outstanding Loan Va…
More on Custom Extras
Custom Extra not appearing or does not seem to calculate? If the custom extra does not appear when you want to edit the custom extras, then the custom extra has not been…
Multiple Harvester Payroll training videos
On the "More Reports page" use the "Leave Accumulated" Report to see current Accumulated Totals which may easily be exported to Excel. (Note you do not normally need to d…
Multiple Harvester Payroll training videos
Two options are: Custom Extras or Custom Standard Extras Custom Extras are setup via the settings page and then "Custom Extras". There are a few Custom Standard Extras th…
New Company Setup
From the home page simply click on the Settings Icon. This will take you to the Settings page where you will have a range of settings that you may customise.
New Registration and Login
The user's email is used for your "Login Name" and it has to be unique. This means you need a second email address in order to register a second company. To register for…
Offline Bulk Import of New Employees
You may import NEW employees using the Import from excel option found on the settings page. This is normally used to import a batch of employees where you already have an…
Offline Bulk Input of Payroll in Excel
On the home page look for: Offline Pay Input in Excel Click Step 1. Prepare for offline input. Click Step 2. Create Offline Template file. On this form at the top left, c…
PDF, WhatsApp or e Slips
Use Print or Export Reports to print reports. Click on the export-to-excel button on the top of most reports(especially the payslips) as they fit better than printing str…
Reports and Government uploads
Harvester produces the actual upload file in Excel. The excel file for upload is simply generated when you click the Export to Excel icon (with the ZRA sign on it) on the…
Setting an Itemised Department Rate
First add your customised Extra addition or deduction to the company. Use Settings and then click on Edit Company Extras. You have the option to apply the extra to all wi…
Settings Delete Current Payroll
To delete ALL PAYMENTS within a particular pay period, click on Settings and then 'Delete and Move Payroll Options'. There are three different options you can choose from…
View Historic Reports
To print historic reports, on the page before you reach the print options, you have an option to choose the historic month or year that you want to view or print or backu…
Ways to pay employees
Go to the main Print page. Look for the bank account report. On the bank account report, select your options in the top 'Search' area. Bank: This pulls the various 'bank'…
Full Harvester YouTube playlist
You can also open the full Harvester YouTube training playlist directly.