Payroll Software Zambia for Zambian Businesses
Calculate PAYE, NAPSA iCare and NHIMA, generate payslips, prepare reports and keep payroll compliant in Zambia.
Designed for Zambia. Harvester creates the statutory upload files and Excel reports you need, with PDF payslips by email, e-payslip or WhatsApp and plans for businesses of every size.
Trusted by Organisations Across Zambia
Harvester supports businesses and organisations across many Zambian sectors. Explore a small customer cross-section below or open the full customer directory.
Useful Zambia payroll tools
Harvester Salary-Payment Integrations & Exports
Prepare salary-payment files for supported Zambian mobile-money, banking and bulk-payment platforms, including Kazang, Tilt Africa, MTN, FNB eWallet, Zanaco PayFlexi and SPENN.
Kazang Zambia
Tilt Africa
MTN Zambia
FNB eWallet
Zanaco PayFlexi
SPENN Zambia
Explore Payment Integrations & Exports
Connection types differ by provider. Harvester may provide a direct export or a compatible payment file for upload through the employer’s approved account.
Continue Exploring Harvester Payroll
Compare plans, explore payroll workflows and payment exports, or open Harvester help and training.
Harvester Payroll Pricing Overview
Click the blue plan name in the first column to register or sign up.
| Plan | Employees | Once-off (Year 1) | Renewal Subscription (Year 2 onwards) |
|---|---|---|---|
| All amounts charged in ZMW; kwacha (ZMW) values shown on invoices use the daily exchange rate at purchase or renewal. | |||
| Trial | Up to 99 | $0 | — (10-week trial) |
| Free | Up to 5 | $0 | $80 in ZMW / year |
| Micro | Up to 10 | $100 in ZMW | $95 in ZMW / year |
| Small | Up to 20 | $150 in ZMW | $130 in ZMW / year |
| Medium | Up to 100 | $300 in ZMW | $220 in ZMW / year |
| Large | Up to 200 | $400 in ZMW | $310 in ZMW / year |
| Super | Up to 400 | $450 in ZMW | $350 in ZMW / year |
| Enterprise | Up to 3000 | $500 in ZMW | $0.95 per employee / year |
Explore our flexible pricing plans to suit any size business in Zambia.
Exchange-rate example: At an example exchange rate of USD 1 = ZMW 18, a USD 80 renewal would equal ZMW 1,440. The actual ZMW amount charged will use the exchange rate applied when the invoice is issued.
The once-off purchase price includes the first year. The renewal price applies after the first full year.
Our package prices are very affordable for Zambian businesses.
Prices are converted to ZMW on the date of purchase or renewal.
What Our Clients Say
A comprehensive, easy, user-friendly, time-saving, up to date, well managed wage program with excellent customer service, back-up and support. Not sure anything compares in Zambia!
MC Green
Stillmeadow Farm
Harvester Online has Nationwide Coverage: Payroll Zambia
Lusaka | Ndola | Kitwe | Mazabuka | Livingstone | Chingola | Choma | Mkushi | Serenje
Harvester Payroll Online Zambia includes secure PDF payslips, modern e-payslips and an Open WhatsApp option on single payslips, helping you share salary information quickly, safely and without paper.
Flexible Payroll Software Packages for Every Business
Choose by clicking below: 👇
Free Trial (up to 99)
Free (up to 5)
Micro (up to 10)
Small (up to 20)
Medium (up to 100)
Large (up to 200)
Super (up to 400)
Enterprise (up to 3000)
Join over 400 businesses in Zambia who trust Harvester Payroll Online for accurate, secure and practical payroll processing. Read feedback from employers using Harvester in our customer reviews.
All Harvester Online plans include secure PDF payslips and e-payslips for your employees.
Payroll Zambia – Frequently Asked Questions
What is Harvester Payroll for Zambia?
Harvester Payroll Online Zambia is a payroll system built specifically for Zambian businesses. It automates PAYE, NAPSA and NHIMA, prepares your ZRA, NAPSA iCare and NHIMA reports, and lets you run payroll for anywhere from 5 to 3,000 employees. It also generates secure PDF payslips and modern e-payslips for your staff.
How does Harvester handle PAYE, NAPSA and NHIMA for Zambia?
Harvester automatically calculates PAYE, NAPSA and NHIMA for each employee using the latest Zambian rules. It generates ZRA PAYE upload files, NAPSA iCare export files and NHIMA contribution summaries, together with detailed Excel reports and compliant PDF payslips for your records.
Is Harvester Payroll suitable for small businesses in Zambia?
Yes. Harvester Payroll Online Zambia is designed for SMEs as well as larger organisations. Small employers can use the 12-month Free Plan for up to 5 employees, start on a Micro plan, or upgrade as they grow without changing systems or re-capturing data.
Can I run Harvester Payroll both online and offline?
Harvester offers both an online cloud payroll and an offline desktop version for Zambia. You can choose the option that fits your internet reliability and internal policies, while keeping the same Zambian PAYE, NAPSA and NHIMA rules across both.
How easy is it to move from spreadsheets or another payroll system?
Most Zambian businesses move to Harvester by importing basic employee data from Excel and then capturing opening balances. We provide templates, help content and support so that you can move off spreadsheets or another payroll program with minimal disruption.
Does Harvester support multi-branch or multi-company payroll in Zambia?
Yes. Harvester Payroll can handle multiple companies and branches within Zambia. You can keep each company separate for ZRA, NAPSA and NHIMA submissions, while still managing payroll centrally and producing consolidated management reports if needed.
What support and training do you provide to Zambian payroll teams?
Harvester Payroll Online Zambia provides help articles, YouTube training videos and direct support by email and WhatsApp text. We assist with setup, first payroll runs and statutory submissions so that your payroll team feels confident using the system.
Can I share payslips by WhatsApp?
Yes. On a single payslip, Harvester can open WhatsApp for employees with a saved cellphone number. First download or open the PDF payslip, then click Open WhatsApp and manually attach the PDF before sending.
How Harvester Payroll Software Helps Zambian Businesses
Step 1: Register your company and add employee details.
Step 2: Harvester calculates PAYE, NAPSA and NHIMA automatically using the latest Zambian rules.
Step 3: Download payslips and detailed Excel reports, and use the ready-made upload files for ZRA PAYE and NAPSA iCare to complete your submissions in minutes.
All your core payroll tasks can be completed online, with no local installation required.
Why Choose Harvester?
- Automatic PAYE, NAPSA & NHIMA calculations with ready-made upload files for Zambia.
- Instant PDF payslips, e-payslips, easy WhatsApp sharing and detailed Excel reports.
- Easy leave, loans and advance tracking for everyday HR tasks.
- No installation – 100% online, with an optional offline version if you prefer.
- Pricing plans for micro to enterprise businesses across Zambia.
Unlike general African payroll tools, Harvester focuses only on Zambia – keeping up-to-date with local PAYE bands, NAPSA rules and NHIMA changes each Budget.
Start Your Free Payroll Trial
How Harvester helps you with any payroll question
Why people like Harvester Payroll for Zambia:
Harvester Payroll is trusted by businesses and organisations across Zambia and provides:
- Secure access to payroll data
- Accurate payroll processing
- Real-time updates and reports
- Excellent customer support
Our user-friendly platform makes managing payroll easy and efficient, saving you time and resources. Whether you're a small business or a large enterprise, we have a solution that fits your needs.
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Contact Harvester Payroll Online Zambia
Email: support@harvesteronline.net
WhatsApp Text Only: +260969078711
Location: Plot E, Mazabuka, Zambia
Testimonials: Read Reviews
Customers: See Organisations Using Harvester
by Sean Kelly : For the Glory of God
