Payroll Software Zambia for Zambian Businesses

Name: Harvester Payroll Online Zambia
Address: Sean Kelly, Plot E, Mazabuka, Southern Province, 10101, ZM
Telephone: +260969078711
Price range: $0 to $500
Rating: 4.8

Calculate PAYE, NAPSA iCare and NHIMA, generate payslips, prepare reports and keep payroll compliant in Zambia.

Designed for Zambia. Harvester handles PAYE, NAPSA & NHIMA, creates the upload files and Excel reports you need, and helps you deliver PDF payslips by email, e-payslip or WhatsApp.

Useful Zambia payroll tools

ZRA PAYE Calculator Payroll Settings Compliance Guide

Start Free Plan for 5 employees Choose a Plan

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Start 10-week Free Trial Compare Plans & Pricing Trusted Customers ZRA PAYE & Net Pay Calculator Free Zambian Payslip Generator Zambia Payroll Settings Zambia Payroll Compliance Guide Help & Support Payroll Training Videos

Trusted payroll software for many types of Zambian employers

Harvester Payroll is used by a wide range of Zambian employers, including farms, schools, lodges, NGOs, construction companies, professional firms and retail businesses.

View Harvester Customers Payroll Software Guide Customer Reviews

Harvester Payroll Pricing Overview

Click the blue plan name in the first column to register or sign up.

Plan	Employees	Once-off (Year 1)	Renewal Subscription (Year 2 onwards)
All amounts charged in ZMW; kwacha (ZMW) values shown on invoices use the daily exchange rate at purchase or renewal.
Trial	Up to 99	$0	— (10-week trial)
Free	Up to 5	$0	$80 in ZMW / year
Micro	Up to 10	$100 in ZMW	$95 in ZMW / year
Small	Up to 20	$150 in ZMW	$130 in ZMW / year
Medium	Up to 100	$300 in ZMW	$220 in ZMW / year
Large	Up to 200	$400 in ZMW	$310 in ZMW / year
Super	Up to 400	$450 in ZMW	$350 in ZMW / year
Enterprise	Up to 3000	$500 in ZMW	$0.95 per employee / year

Explore our flexible pricing plans to suit any size business in Zambia.

Free Package: Renew after a full year for just USD 80 in ZMW(ZMW 2000)

Once-off Purchase Price includes first year Renewal: Renewal Price applies after a full year.

Our Package Prices are the best in Zambia.

Prices are converted to ZMW on day of purchase or renewal.

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What Our Clients Say

Rated 4.8/5 from 32 reviews

A comprehensive, easy, user-friendly, time-saving, up to date, well managed wage program with excellent customer service, back-up and support. Not sure anything compares in Zambia!

MC Green

Read other testimonials from current customers | See organisations using Harvester

Try Harvester free for 10 weeks or get started with our free plan. Start Free Trial

Harvester Online has Nationwide Coverage: Payroll Zambia

Harvester Payroll Online Zambia includes secure PDF payslips, modern e-payslips and an Open WhatsApp option on single payslips, helping you share salary information quickly, safely and without paper.

Flexible Payroll Software Packages for Every Business

Choose by clicking below: 👇

Free Trial (up to 99)

ZMW 0 once-off 10-week trial

Free (up to 5)

ZMW 0 once-off $80 in ZMW/yr

Micro (up to 10)

$100 in ZMW once-off $95 in ZMW/yr

Small (up to 20)

$150 in ZMW once-off $130 in ZMW/yr

Medium (up to 100)

$300 in ZMW once-off $220 in ZMW/yr

Large (up to 200)

$400 in ZMW once-off $310 in ZMW/yr

Super (up to 400)

$450 in ZMW once-off $350 in ZMW/yr

Enterprise (up to 3000)

$500 in ZMW once-off $0.95/employee/yr

Join over 400 businesses in Zambia who trust Harvester Payroll Online for accurate, secure, and effortless payroll processing. See what our happy clients are saying in their verified reviews.

All standard Harvester plans include secure PDF payslips and e-payslips for your employees.

Packages | Pricing | Customers | Contact Details

Payroll Zambia – Frequently Asked Questions

What is Harvester Payroll for Zambia?

Harvester Payroll Online Zambia is a payroll system built specifically for Zambian businesses. It automates PAYE, NAPSA and NHIMA, prepares your ZRA, NAPSA iCare and NHIMA reports, and lets you run payroll for anywhere from 5 to 3,000 employees. It also generates secure PDF payslips and modern e-payslips for your staff.

How does Harvester handle PAYE, NAPSA and NHIMA for Zambia?

Harvester automatically calculates PAYE, NAPSA and NHIMA for each employee using the latest Zambian rules. It generates ZRA PAYE upload files, NAPSA iCare export files and NHIMA contribution summaries, together with detailed Excel reports and compliant PDF payslips for your records.

Is Harvester Payroll suitable for small businesses in Zambia?

Yes. Harvester Payroll Online Zambia was designed for SMEs as well as larger organisations. Small businesses can start on our Free or Micro plans, then upgrade as they grow without changing systems or re-capturing data.

Can I run Harvester Payroll both online and offline?

Harvester offers both an online cloud payroll and an offline desktop version for Zambia. You can choose the option that fits your internet reliability and internal policies, while keeping the same Zambian PAYE, NAPSA and NHIMA rules across both.

How easy is it to move from spreadsheets or another payroll system?

Most Zambian businesses move to Harvester by importing basic employee data from Excel and then capturing opening balances. We provide templates, help content and support so that you can move off spreadsheets or another payroll program with minimal disruption.

Does Harvester support multi-branch or multi-company payroll in Zambia?

Yes. Harvester Payroll can handle multiple companies and branches within Zambia. You can keep each company separate for ZRA, NAPSA and NHIMA submissions, while still managing payroll centrally and producing consolidated management reports if needed.

What support and training do you provide to Zambian payroll teams?

Harvester Payroll Online Zambia provides help articles, YouTube training videos and direct support by email and WhatsApp text. We assist with setup, first payroll runs and statutory submissions so that your payroll team feels confident using the system.

Can I share payslips by WhatsApp?

Yes. On a single payslip, Harvester can open WhatsApp for employees with a saved cellphone number. First download or open the PDF payslip, then click Open WhatsApp and manually attach the PDF before sending.

How Harvester Payroll Software Helps Zambian Businesses

Step 1: Register your company and add employee details.

Step 2: Harvester calculates PAYE, NAPSA and NHIMA automatically using the latest Zambian rules.

Step 3: Download payslips and detailed Excel reports, and use the ready-made upload files for ZRA PAYE and NAPSA iCare to complete your submissions in minutes.

All your core payroll tasks are done online – nothing to install, and your data stays in Zambia.

See detailed steps in Help

See all Harvester features

Why Choose Harvester?

Automatic PAYE, NAPSA & NHIMA calculations with ready-made upload files for Zambia.
Instant PDF payslips, e-payslips, easy WhatsApp sharing and detailed Excel reports.
Easy leave, loans and advance tracking for everyday HR tasks.
No installation – 100% online, with an optional offline version if you prefer.
Pricing plans for micro to enterprise businesses across Zambia.

Unlike general African payroll tools, Harvester focuses only on Zambia – keeping up-to-date with local PAYE bands, NAPSA rules and NHIMA changes each Budget.

View Pricing for Zambian Businesses
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How Harvester helps you with any payroll question

Why people like Harvester Payroll for Zambia:

With over 400 businesses across Zambia already trusting our services, Harvester Payroll Online provides:

Secure access to payroll data
Accurate payroll processing
Real-time updates and reports
Excellent customer support

Our user-friendly platform makes managing payroll easy and efficient, saving you time and resources. Whether you're a small business or a large enterprise, we have a solution that fits your needs.