Product announcements describe Harvester features. Statutory information is provided
as a practical summary and should be checked against the latest ZRA, NAPSA or NHIMA
guidance before a return or payment is submitted.
Optional password protection for Harvester e-payslips
Harvester Payroll now includes an optional company setting that can
password-protect PDF e-payslips before they are emailed to employees.
Enable or disable e-payslip password protection at company level.
Existing companies remain unchanged unless the option is turned on.
When enabled, each employee's e-payslip uses an NRC-based password.
The password itself is not displayed in the email or on the payslip.
This gives employers an additional layer of protection when confidential
salary information is sent by email.
Zambia PAYE and Payroll Settings for 2027
Harvester Payroll is preparing for the 2027 Zambia tax year.
PAYE bands and any relevant NAPSA or payroll-setting changes will be
updated once the 2027 National Budget and official statutory guidance
have been released.
For the latest year-by-year Harvester payroll reference, including
the current 2026 PAYE bands and previous tax-year settings, see:
Generate PDF payslips for individual employees or employee groups.
Email supported e-payslips from the payroll system.
Allow supported employee self-service access to payslips.
Use payroll calculations already processed in Harvester.
NHIMA upload prefix option and direct CSV export
Harvester includes a Company Settings option for employer health numbers that should
be exported without the letters NHIS.
Keep “Does NHIS precede Health No?” selected when the prefix is required.
Clear the option when the employer number must be exported as digits only.
Export the NHIMA file as CSV and avoid unnecessary re-saving that can alter member numbers.
When an upload is rejected, first compare the employer number and required file format
with the current instructions shown in the employer’s NHIMA account.
Zambia PAYE bands for 2026
The Zambia Revenue Authority’s 2026 PAYE calculator displays the following monthly bands:
NAPSA treatment of gratuity and end-of-contract payments
Harvester Payroll has added a Help Centre note to clarify a question that sometimes
causes confusion: the NAPSA treatment of gratuity and other end-of-contract payments
is not determined simply by their PAYE treatment.
NAPSA states that contributions are based on an employee's gross earnings and describes
earnings as benefits provided in exchange for the employee's service.
NAPSA's published contribution guidance expressly includes severance pay
among service-related earnings for NAPSA purposes.
Section 73 of Zambia's Employment Code Act provides for gratuity at the end of a qualifying
long-term contract, calculated from the employee's basic pay earned during the contract.
Gratuity and severance pay are separate legal terms, but employers should not assume that
an end-of-contract service payment is NAPSA-exempt merely because it may receive different PAYE treatment.
Harvester applies the normal NAPSA contribution treatment to relevant gratuity and
end-of-contract service payments, subject to the applicable statutory contribution ceiling.
For the detailed Harvester explanation, visit the
Help Centre
and search for NAPSA gratuity.
This is a practical payroll summary, not legal advice. Employers with an unusual payment,
settlement or employment arrangement should confirm the contribution treatment directly with NAPSA.
NHIMA contribution configuration note
Harvester’s standard NHIMA payroll configuration uses an employee contribution and
matching employer contribution calculated from basic pay.
The National Health Insurance Act requires employers to pay the employer and employee
contribution at the prescribed percentage. The detailed rate and contribution basis are
set through the applicable regulations and current NHIMA administration.
Confirm the current contribution treatment and filing instructions with NHIMA before submission,
particularly where an employer has unusual allowances or remuneration arrangements.
Employee ID information report
The Employee ID information report brings key employee identifiers into one place,
including supported NAPSA, NHIMA, TPIN, mobile, birth-date and bank fields.
Payroll administrators can use the report to identify missing information and export
the results to Excel.
Updated cash-denomination report
Harvester’s cash-denomination report supports wage-packet preparation using current
configured Kwacha denomination values. Employers should check the report before
withdrawing or packing cash wages.
Payroll update FAQs
What are the Zambia PAYE bands for 2026?
The Zambia Revenue Authority calculator shows the first K5,100 per month at 0%,
the next amount up to K7,100 at 20%, the next amount up to K9,200 at 30%,
and income above K9,200 at 37%.
Does NAPSA iCARE accept CSV return uploads?
Yes. NAPSA's official iCARE returns guide describes preparing a properly formatted
CSV file and using the Upload Returns function.
Is NAPSA charged on gratuity or end-of-contract payments?
Employers should not assume that an end-of-contract payment is exempt from NAPSA simply
because it may have a different PAYE treatment. NAPSA says contributions are based on gross
earnings and its published guidance expressly includes severance pay among service-related
earnings. Harvester therefore applies the normal NAPSA treatment to relevant gratuity and
end-of-contract service payments, subject to the statutory contribution ceiling.
How does Harvester handle an NHIMA employer number without the NHIS prefix?
In Company Settings, the employer can clear the option that places NHIS before the
health number and then export the file again.
Where can I find Harvester training for new features?
