How do I manually clear gratuities or leave without using the normal payout?

The help below is for manually resetting or clearing any Accumulated Terminal Benefit or Gratuity amounts on an individual employee. Should you want to Reset or Clear all Terminal Benefits or Gratuities for ALL employees then please type the word "clear" in help and look up help on "Reset or Clear all Terminal Benefits or Gratuities". Normal use of Harvester requires the employer to pay the accumulated Terminal Benefit, Gratuity or leave days due by using the payment capture fields on the usual monthly payment capture page per employee. Harvester will not automatically pay this out. Note that changing the Start-Date has nothing to do with the accumulated leave or gratuity. It is simply used if you need to print a contract. Some people run accumulated Terminal Benefit and accumulated Leave Days past contract end dates. There is still no problem to pay out to any employee any amount outstanding regarding Terminal Benefit or leave using the normal monthly payment capture screen EVEN after contracts have ended. On the "More Reports page" use the "Gratuity or Terminal Benefit Totals" Report to see current Accumulated Totals which may easily be exported to Excel. However if you want to MANUALLY clear the accumulated amounts WITHOUT actually paying the employee, i.e. to do a RESET then please do the following: (NOT a normal procedure!) To edit the actual "Accumulated Gratuity" or "Terminal Benefit" 1)Click on Settings 2)Click on employee Settings (Left hand side of screen) 3)Click on Historic Accumulated values(Right hand side, with blue button that says Edit) 4)Click on the particular historic payment of a specific employee you would like to edit. (Type the employee name in the search box and all historic data will appear for that specific employee) Note on the Edit Screen: "Current" means for the particular payment month you are editing. You have to change the actual value in a particular pay period. ie put a 0 (Zero) in each historic month's value. Then the Accumulated value changes accordingly. This is like an accounting system and will take time. NB Remember it is preferable to use Terminal Benefit (which will appear on the payslips) and not Gratuity if you are wanting to pay the "compulsory end of contract service amounts".