Setting Contract Start and End Dates

As soon as you edit any employee, if you edit the contract period in weeks or the Start Date, then the new end date will automatically update when you click Submit. This means you do not need to put the end date into harvester because the end date is determined by the start date and the contact period (in weeks). eg 52 will be the equivalent employment period of one year. To setup contracts for many employees at a time, its a good idea to use the "Quick Table Employee Edit" to submit many changes to contract start dates or the contract period. If employees are on gratuity or terminal benefit (which is also set on the Edit Employee page) the cumulative amounts will automatically accumulate from month to month. This accumulative amount will also show on the payslips. Note: Start dates are used for start of contract or start of an employee working for the company. They have nothing to do with the way the gratuity or terminal benefit is calculated. This is setup using the edit employee page and setting the gratuity or terminal benefit percentage. Once you have entered new start dates or changes to the contract period, you can also print the full contracts using the "More Reports page". Use the "Gratuity or Terminal Benefit Totals" Report to see current Accumulated Totals which may easily be exported to Excel. Note: Its up to you as the employer to pay out the accumulated gratuity or terminal benefit whenever you want to. This is normally done at the end of the contact period and can be done on the normal payment capture screen in the "Gratuity Paid" or "Terminal Benefit" Paid field towards the bottom of the payment capture screen. Contracts do not finish automatically. ZRA and labor law wont allow continuous contracts running automatically into the next. Normal procedure is to note the accumulated Terminal Benefit for each employee which has been automatically accumulating and then enter this full amount in the "Terminal Benefit" Paid field. It will always then be on record as Terminal-Benefit-Paid for that month-end. If you would like to MANUALLY reset the following WITHOUT PAYING OUT TO THE EMPLOYEE: (NOT a normal procedure!) 1)accumulated Gratuity or Terminal Benefit 2)accumulated Leave or loans Please type "Starting Contracts" in help and select the option "Starting Contracts with Zero Terminal Ben Start Balance".