How do I update Harvester for the new NHIMA platform?

Enter your NHIS "Employer" Account Number by going to settings and then company settings. Please do not enter the preceding letters 'NHIS' for your Company Health Number on Company-Settings page. Some employers have been issued a numeric-only NHIS employer number. In Harvester, go to Settings and then Company Settings and uncheck "Does NHIS precede Health No?" so the export matches the required format." The Monthly Contribution CSV Upload: NB. You must choose the report called "National Health Upload CSV" and not the "National Health Data" report. Click the report link called National-Health-Upload-Csv and then simply click on the "export" EXCEL button to create a CSV file-type for direct upload to NHIMA. Once you have DOWNLOADED the CSV(Comma delimited.csv), do not re-save the CSV file before uploading. ie Do NOT open your exported csv file and re-save before uploading as your upload file won't work". You can open the file in EXCEL BUT because it is a CSV file, DO NOT SAVE IT, just view it. This is due to the fact that re saving a CSV file in excel sometimes causes the format to change. For example the long NHI numbers in "Column D" might revert to Scientific notation and all look the same! If you do open your CSV file in excel and you see the numbers for NHI for each employee are showing in Scientific notation, do not be concerned. If you put your cursor on one of the numbers (by selecting any cell in "Column D" in excel) and then you look at the formula bar above, you will notice that it actually is storing the number correctly because the formula bar will show the actual 14 digit Number. (The display is just in Scientific notation) Note: Sometimes you may find that you still get certain columns of data, like the Employee number on the NHIS upload report, reverting to a scientific notation format where it does not show the actual number. If you literally upload the exported CSV file(without first opening the CSV file) then the upload file should work as it is. If this does not seem to work, then open the exported CSV file in Excel and then use the Excel program to save as a CSV file type. This process will often fix such "format errors" with CSV files. If you want to verify or do a manual edit of the CSV file, then right click the file and open with Notepad and then you can see the true CSV format that the NHI system wants. After you have entered the employee numeric Membership Numbers (the 14 digit number) supplied by the NHIS to you for each employee on Harvester, then you can simply generate the new export CSV report and use this to upload to their system. To make it easier to enter all the employee numeric Membership Numbers, you may use the Quick Table Employee Edit to do batch saves of 15 employees at a time. Tick the tick box for Health and fill in the health number on the employee grid and save up to 15 employees' Health data info at a time. NB please make use of the Bulk employee update feature by using a Harvester-generated, excel import template. Type Update or Import in Help and look for the help on "Batch Upload or Update Import of Existing Employees from Excel" Your existing names, surnames etc are all generated in this Update_Template file. Make sure that you use the same format for employee data in each column of the template file by observing the way your existing data is saved in your downloaded template file. For the NHIMA employee numbers to update your online employees properly, keep the existing format (in CSV) so numbers look like this 14 digit number example: 55,555,555,555,555.00 (once updated online the NHIMA Numbers will look normal) For the few employees who have kept the older 10 digit numbers that NHIS for some reason have kept the same, please enter the letters NHA preceding the number example: NHA5555555555 Note: The health number must not start with ' before the number. If you have a ' before the number, please remove the '. So in harvester put the letters NHA instead of the ' or simply remove it so that you just have a numerical number. Make sure when you Submit to save, its just a number with no blanks saved after it and there is no '. Then prepare the upload and you will see it will save it correctly. Any employee who is over 65 is not accepted for NHIMA. In this case please remove the employee using the National Health check box on "Edit-Employee".