Employee Self-Service Registration, Approval and Payslips

EMPLOYEE SELF-SERVICE (ESS) - EMPLOYEES ACCESS THEIR OWN PAYSLIPS With Harvester ESS, an approved employee can log in from a phone or computer and retrieve their own payslips without the employer having to email or print them every month. The employee can also view available past payslips, normally covering up to a year of retained payroll periods. Older history may be available if the employer has the Keep History module and the data remains stored. FIRST: THE EMPLOYER ENABLES THE MODULE ESS is an optional company module. Contact support@harvesteronline.net to arrange activation and confirm the current offer or charges. Businesses evaluating Harvester can ask about complimentary access. The company must have the ESS module enabled before staff can register and log in. HOW TO REGISTER 1. Open https://www.harvesteronline.net/login_employee.php and click First-time Employee-Registration, or visit https://www.harvesteronline.net/registrationEmp.php. 2. Enter the employer's registered TPIN and the employee's NRC exactly as recorded in Harvester. 3. Enter the applicant name, an email address they control and a new password. 4. Harvester emails the employer and the employee and creates the account DISABLED. 5. The company payroll administrator independently verifies the employee's identity, checks the NRC against the payroll record, and confirms that the employee controls the registered login email. 6. The administrator logs in to Harvester, opens Employees > Edit Employee, selects the employee, ticks ESS: Employee payslip access (above Director Tax), confirms verification and saves. Harvester support can assist if required. 7. After approval, employees sign in through https://www.harvesteronline.net/login_employee.php, select an available payroll period, view only their own payslips and employee details, and print or use the browser's Save as PDF facility. EMPLOYER ADVANTAGE Once employees have ESS access, payroll staff need not send individual monthly payslips to those employees. Staff retrieve new or older payslips themselves for personal records or whenever they need a copy. OPTIONAL PDF EMAIL SECURITY Employers can alternatively email PDF E-payslips. To add an opening password to EMAILED PDF payslips, look for Password Protect E-Payslips under Company Settings or search Help for Password Protected E-Payslips. This setting is separate from ESS and does not protect a PDF manually saved from the browser. SECURITY NOTES The ESS login email must be unique. Approval is required before access is permitted. Employers should request deactivation when access should end. Employees cannot open other workers' payslips or employer payroll reports. To reset a forgotten password, visit https://www.harvesteronline.net/forgotMyPassword.php. Note: Older training videos may show the previous registration process. Follow the employer-approval steps above.