Harvester Payroll Help Centre

You may specify the type of employee payment class so that employees can be sorted for payroll input capture according to their class as opposed to their department. This is accessed using the "Edit-Employee" page where the "Pay-Class" drop down setting is found. The various options you have are: Daily: Employees paid by number of days inputted. Hourly: Employees paid by number of hours inputted. Fixed: Employees paid by a fixed basic wage salary. Management: Employees who are part of management. This last management class is important if you would like to ensure that level 2 or 3 users of your payroll do not have access to these salaries. For example : You may change the payment class of any permanent or seasonal employee to the "management class" if you would like level 2 or level 3 access to ensure that these users can only access casual employees. Those who have management class will still behave just as they were before the change. For example they will still behave like a permanent employee, even if their pay class is changed to management.

Option to delete a single employee's current payment. (As opposed to clearing the whole payroll period's entries) Use Edit employee Payments and then for the current payroll period, when you click on edit you will see a button option to Delete the current payment which will allow you to re process that particular employee from fresh.

This will show up to 12 employees on a single screen and you are then able to capture all the basic pay info (days, bonus, deductions etc) and process up to 13 employees with a single Submit. To enter or process payments quickly simply click on the Batch-Pay option on the main home page. You are then given a choice to sort your batch pay entries by department or payment class. Note if there are less than 12 employees in a particular department, then only the amount of employees within the department chosen will be reflected in the batch input, capture screen.

The Batch-Pay option on the main home page will only allow you to enter the standard payroll input options. Any customised extras (requiring monthly input) that you have set up for your company will appear in the batch payroll capture screen on the second line of each employee pay record.

If you want to redo all employee payments and start afresh for the current payroll input: Go to settings and then Delete and Move payroll options. Choose the option to delete the current payroll. Then you will be able to enter the wages using the batch entry option or the enter wages by department, or make a new offline input file if you want to capture pay details via excel.

To check or re calculate an employee's payment details once processed. Use payroll-entry-by-Individual and then click on the edit payment for the particular employee and then click edit on the particular month payment you would like to edit. You can edit Historic months as well. However this should not normally be done as Historic months have already been processed. PAYE, NHIS and NAPSA amounts have already been submitted for historic months. Remember when you edit a payment, click on submit and then it will re calculate. Then there is a quick link to the payslip of that employee to quickly check. Just click on the employee number and it will show you the particular payslip. Remember you should only edit an employee's pay on the most recent month's pay as previous months should have been already processed. If you need to check anything in detail, please use the export to excel feature on the large payslip option for the payslips. To view the payroll summary to check for possible input errors before printing and exporting reports then go to the home page and click on the 'View Payroll Summary' icon on the top right of the page. This will take you to the payroll input summary screen where you can confirm your payroll captured amounts for the current payroll period. Note: Make use of the column headings to search in ascending or descending order. This is a quick way to check for possible errors like inputting 200 days instead of 20. Note: use the Summary Detail report and export this to excel to see all your payroll detail summaries in one report.

On the main home page look for the icon Payroll-Entry-by-Department icon. You will then have the option to select which department you would like to start payroll capture.

On the main home page look for the Payroll-Entry-Options icon. You will then have the option to select which Payment-Class of employees. You will then be able start payroll capture according to the class specified.

First check to see if the employee is terminated. This can be done on Edit-Employees. Look for the field 'Employed?' under the 'Personal Section' of the 'Edit-employee' page. Click on payroll-entry-by-Individual on the home page and then click the link Pay-Me next to the name of the employee who has not yet been paid. If you have more than 700 employees, only the first 700 employee will be exported to the excel format. This high limit is only applied when you are using the Small excel payslip version. Check to ensure that the missing payslip is not in a department that was not exported. If you export payslips with the company logo, then only the first 250 payslips will only be exported. Payslips exported to PDF with the logo only export to 75 payslips. The export to excel has many options for exporting individual payslips or just payslips within a department. However, if 'Clear-Search' is not pressed BEFORE you press the export-to-excel button, then the export will remember your last selection. It is good to use the export "by department" function when you have more than 700 employees to export.

If you are choosing the option to pay each month using the offline excel input file, then when you try and use the enter Payroll options, you will get the message: There is no one left in this Department or Class to process for this payment period. Use 'Edit Payments' to edit current payments already processed. This will happen after you have made the current month offline excel input file or you have already individually paid the employees within the department. Therefore if you want to change something after uploading or after you have processed any payment for the current payroll period, then use the Edit Payments option. Using the offline, payroll, Excel input file causes all employees to be paid and auto calculated once you upload. This means you will not need to calculate or process once you have uploaded an offline input excel file for the payroll period. If you want to redo all employee payments and start afresh for the current payroll input: Go to settings and then Delete and Move payroll options. Choose the option to delete the current payroll. Then you will be able to enter the wages using the batch entry option or the enter wages by department, or make a new offline input file if you want to capture pay details via excel. Please note that unlike Harvester offline, once you have captured the payroll data for the month of any employee, that employee is marked as Paid and so if you want to edit the payment, you need to use Edit Payments to get to the payroll input screen of an already processed employee.