Online Help Support and FAQs
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| Key Word | Topic | Description |
|---|---|---|
| Fixed Salary | How do I edit Fixed Salaries? | Go to edit employees to edit employee's specific details, like Fixed Salary for example. Note: Even if an employee is on a fixed salary: To get a payslip for any employee you still need to process the pay for each month, either by using 1) Payroll entry or 2) Payroll Entry Batch Pay or 3) Offline, excel, payroll input feature. For large amounts of employees use our customized offline payroll input which allows you to quickly enter pay data like days, hours etc in an offline excel spreadsheet that you can later upload and process all at once immediately. |
| Extras Straight from user Input Example | How do I enter a Straight from user Input Deduction like Mealie Meal? | You can add a customised deduction, called Mealie Meal(for exmaple) as a Kwacha entry. Go to the settings page. Choose Edit-Company-Extras. Click on add an extra(at the bottom). Give it a name eg Mealie Meal. Specify its a deduction in the "Method" field. Specify "Straight from user Input" in the "Type" field. Click Apply-to-all in Company if you want the option to give anyone in the Company this deduction example. Customized extras will appear on the direct payments entry screen which is the second input page for each employee payment capture. When using the offline payroll input option, it will be much quicker to capture these entries in excel. On the offline payroll input sheet you will see your column headings for the "Mealie Meal" allowance and you will only need to enter the Kwacha Value. NB Note: If you want to specify INDIVIDUAL Custom-Extras per employee and would like Harvester to "remember" these values from month to month so that no re-input is required each month , then type "Individual" in help. You will need to use an extra of the type "Fixed" or "Itemised" for this. |
| Extras Itemised Rate Mealie Meal Example | How do I enter an Itemised Deduction like Mealie Meal Bags times Price per Bag? | You can add a customised deduction called Mealie Meal as an Itemised Type (no of Bags) entry. Go to the settings page. Choose Edit-Company-Extras. Click on add an extra(at the bottom). Give it a name eg Mealie Meal. Specify it as a "Deduction" in the "Method" field. Specify "Itemised" in the "Type" field. Click on Edit Value (on the right hand side) to edit the default itemized rate. eg Kwacha Price per Bag. Click Apply-to-all in the Company if you want the option to give anyone in the Company this deduction example. Customized extras will appear on the direct payments entry screen which is the second input page for each employee payment capture. When using the offline payroll input option, it will be much quicker to capture these entries in excel. On the offline payroll input sheet you will see your column headings for the "Mealie Meal" deduction and you will only need to enter the Number of Bags. (Harvester will multiply by the rate specified above when you upload) Note: If you want to specify INDIVIDUAL Itemised rates per employee and would like Harvester to "remember" these values from month to month, then type "Individual" in help. |
| Extras Percentage of Basic Bonus Example | How do I enter a Percentage of Basic like a Bonus % on Basic? | You can add a customised addition called Bonus or Allowance as a "Percentage of Basic" Type entry. Go to the settings page. Choose Edit-Company-Extras. Click on add an extra(at the bottom). Give it a name eg ExtraBonus or Allowance. Specify it as an addition in the "Method" field. Specify "Percentage of Basic" in the "Type" field. Click on Edit Value (on the right hand side) to edit the default percentage. eg 10%. ONLY Click Apply-to-all in the Company if you want the option to give anyone in the Company this example. You may also apply the percentage extra by department as well. Customized extras will appear on the direct payments entry screen which is the second input page for each employee payment capture. However this type of extra does not require user-input as it will automatically calculate at the percentage of Basic on those employees to whom you have applied this extra. Note: If you want to specify INDIVIDUAL Itemised rates per employee and would like Harvester to "remember" these values from month to month, then type "Individual" in help. To further customize so that those who do NOT get the percentage of basic and therefore get 0, or a different amount, then you may edit the fixed percentage so specific employees have a different amount. To edit individual amounts, go to "Payroll Individual " screen on the main home page and then choose your employee who needs a different fixed deduction. Then look to the last column and click on "extras". Look for the specific custom extra deduction and then click "edit value". You will be able to give this employee a unique percentage value that will be used for all future payroll payments processed. A zero amount entered in this example will make sure that no percentage extra is taken for union for that employee in future. Customized extras will only appear on the "second page" of the direct payments entry screen which is the second input page for each employee payment capture. However this type of extra does not require user-input as it will automatically be deducted from those employees to whom you have applied this extra. |
| Leave Days Paid out Monthly | How do I set leave days to pay out monthly without accumulating? | For paying out Leave monthly: Go to Settings. Go to Company Settings. Click on "pay out leave pay monthly" and next to the "APPLY ALL" make sure to click "Submit" so that all already existing employees will be paid out their leave each month. |
| Price Trial Version | Price of Trial Version? | You can trial Harvester Online for 2 months with no payment. Register your company and choose Trial version. Just simply click on http://www.harvesteronline.net/registration.php or click on Register on the main page. Later if you are happy then you can convert from the Trial version. It will cost less than the offline version. |
| Loans | How do I assign or edit employee loans? | Use the Settings page and then on left hand side click on Employee Settings. On right hand side click on Edit-Loans for employees. Just enter the total Outstanding Loan and the optional Loan Repayment amount. Leave the Interest and the Period fields as 0. Note1: If an employee has already started paying back a loan BEFORE using Harvester, it is suggested that you add the current, outstanding loan value so that from the current month going forward the remaining loan balance is accurate.(Then you do not need to edit a historic amount as well.) Note2: When you add a loan or edit a loan it will only be reflected the next time you process pay. It is best to FIRST ADD THE LOAN and THEN process the payment for the current month. If you process pay using Offline_Input, then FIRST ADD THE LOAN BEFORE you prepare for offline input. If you have already processed an employee's current payment BEFORE you added the loan, then you would need to Submit the payment again (using Edit Payments) to see the loan details captured. Whatever you enter in the loan repayment amount will be auto loaded when you process the pay for the next month. However you can still edit this default loan repayment on the actual normal payment capture screen. You can always change the default loan repayment in the Edit-Loans on the Employee Settings page. Note3: When you first add a loan, harvester online does not auto calculate the Loan-Repayment-Amount according to the loan period. Note4: The loan feature allows for a single loan at a time. If an employee takes out a second loan, then you need to edit the outstanding amount for the loan by adding the new loan amount to the initial loan amount. Type "Loans" and select "Loans Outstanding Loan Value" in help to see how to do this. If you need a second loan and you want it to be completely separate to this, then it is best to use one of the custom extras and set it up as a loan and call it "Loan2" for example. However, you will need to keep track of the outstanding balance for this second loan as it will behave like a normal deduction. The "Period" and the "Interest rate" fields are not used now, but will possibly be used in the future. |
| Leave Days Edit Default Setting | How do I edit the Default Leave Days setting within a Department? | Setting the actual monthly leave days: The default is 2 Leave Days per Month for the Company. Use Department Settings to set "default leave days" to those within a specific department. For changing the Default Leave Days by Department: Go to Settings. Go to Department Settings. Edit the "Leave Days Per Month" field and next to the red writing on the right of screen make sure "click to APPLY ALL" is ticked so that all already existing employees within the Department will be adjusted. Click on "Submit". You can also edit leave days individually: Go to Edit Employee page and then look for the field called "Leave Days per month?" and edit the amount to what is required here. |
| Daily Rate Company | How do I edit the Daily Pay Rate across all within the Company? | For changing the Daily rate for all employees: Go to Settings. Go to Company Settings. Edit the "Day Rate". Click on "Submit". Note: Only if you change the daily rate (or other rates) in Company-Settings, will the change be applied to all within the Company. For employees on fixed-salary and not daily-rate you need to use edit-employees to change this individually. |
| Daily Rate Increase Department or Company | How do I edit the Daily Pay Rate across all within a Specific Department? | For changing the Daily rate for all employees within a Specific Department: Go to Settings. Go to Department Settings. Edit the "Day Rate". Click on "Submit". Note 1 : Only if you change the daily rate (or other rates) in Department-Settings, will the change be applied to all within the department. Note 2 : Do this change before processing current months payroll details so that the current month will use the new updated employee pay rate details. If you have already processed payments then use the edit payments in order to re capture the "new" rates of pay. Note 3 : This option will just change the daily rate for all employees within the department to a new rate for all employees within the same department. If after submitting the new daily rate you find that some employees in the department do not have the new rate, then first reset the daily rate to 0 for all within the department by changing the department rate to 0 and then clicking "Submit". Then go back and change the department-rate from 0 to whatever the new rate is. Remember a Department name must have no "spaces" or non-Alphanumeric values in it. eg Gen 1 or Gen-1 is not allowed. It should be Gen1 or just Gen. If you want to do a percentage change or individual changes and you do not want to do this individually then you have two options explained below: i) There is a Percentage increase option (Best option for percentage increase) for all employees in the company: Go to settings and towards the bottom right there is a link called “Pay Rates”. Use this to apply a percentage increase across all your employees. ii) You can use the employee upload-template to make an excel template where you can use the power of excel to make changes and then do a batch upload. Type "upload" in help and then search "Batch Upload or Import of Existing Employees from Excel". Note in the help what is needed if you have more than 200 employees to update. |