Harvester Payroll Help Centre

You can add a customized addition(or deduction) as a "Fixed" Type extra. Go to the settings page. Choose Edit-Company-Extras. Click on add an extra(at the bottom). Give it a name eg Lunch. Specify it as an Addition in the "Method" field. Specify "Fixed" in the "Type" field. Click on Edit Value (on the right hand side) to edit the default value of the Fixed Deduction. eg 10 for a fixed addition of 10K applied to all that you apply this extra to. Click Apply-to-all in the Company if you want the option to give everyone in the Company this extra addition example. To edit individual amounts (for those not having the usual fixed amount), go to "Payroll Individual " screen on the main home page and then choose your employee who needs a different fixed addition. Then look to the last column and click on "extras". Look for the specific custom extra addition and then click "edit value". You will be able to give this employee a unique value that will be used for all future payroll payments processed. A Zero amount entered in this example will make sure that no extra addition is taken for that employee in future. Customized extras will only appear on the "second page" of the direct payments entry screen which is the second input page for each employee payment capture. However this type of extra does not require user-input as it will automatically be deducted from those employees to whom you have applied this extra. Note you can then set individual amounts for your Lunch Allowance so that Harvester will remember the individual amounts. For example your Lunch allowance varies per employee and you would still like it to be a "recurring input" that you do not need to input each month. Here is how you can easily do this: If you want to specify INDIVIDUAL Itemised or the Fixed-Extra Custom-Extras per employee and would like Harvester to "remember" these values from month to month so that no re-input is required each month then do the following to set this up BEFORE you begin processing the current month's payroll processing. Individual Itemised rates can be set to extras that are of the Type: Itemised or Fixed or Percentage-of-Basic. (The type can be set under Company Extras) To edit individual amounts, go to "Payroll Individual" screen on the main home page and then choose your employee who needs a different rate. Then look to the last column and click on "extras". Then choose any extra of the type that is "Itemised" or "Fixed" or "Percentage". Look for the specific custom extra and then click "edit value". You will be able to give this employee a unique value that will be used for all future payroll payments processed. Using this same page explained above, where you look for the last column and click on "extras", you can also click on the Add-Extras link to assign any NON company-wide extra to the specific employee. Some more notes: Another way to edit Individual Rates is use the Settings page and then click on Assign-Extras-to-Employees. Then choose any extra of the type that is "Itemised" or "Fixed" or "Percentage" and on the right hand side click on Edit-Value to edit the default itemized rate (default rate can be set under Company Extras). NB It is important to choose the Edit Value link for the individual employee on the RIGHT-HAND-SIDE of the edit Extras page. The Edit link on the Left Hand Side is for applying specific non-company-wide extras to individuals. It is helpful to use the Extra name-search box on the top to edit a specific Extras for employees. If the extra is a company-wide extra, then the input amounts can be captured via excel in the offline, excel, payroll input sheet. If the input amount each month needs to be the same value as the normal days worked (eg A Daily bonus or allowance depending on the days worked) do the following: If you are using the Offline-input Template In excel and you have specified your Custom Extra to be of the "Itemised-Type", then just copy the column of the standard days into the appropriate Item-Input Column.

You can add a customised deduction called Mealie Meal as an Itemised Type (no of Bags) entry. Go to the settings page. Choose Edit-Company-Extras. Click on add an extra(at the bottom). Give it a name eg Mealie Meal. Specify it as a "Deduction" in the "Method" field. Specify "Itemised" in the "Type" field. Click on Edit Value (on the right hand side) to edit the default itemized rate. eg Kwacha Price per Bag. Click Apply-to-all in the Company if you want the option to give anyone in the Company this deduction example. Customized extras will appear on the direct payments entry screen which is the second input page for each employee payment capture. When using the offline payroll input option, it will be much quicker to capture these entries in excel. On the offline payroll input sheet you will see your column headings for the "Mealie Meal" deduction and you will only need to enter the Number of Bags. (Harvester will multiply by the rate specified above when you upload) Note: If you want to specify INDIVIDUAL Itemised rates per employee and would like Harvester to "remember" these values from month to month, then type "Individual" in help.

You can use the 'standard' Kwacha entry and use this for sick Pay (or Maternity Leave) and enter the Kwacha value for this addition using the "Other Addition" field or you may use the 'standard' other option using the "Other Days" field. The "Other Days" field is found on the payment capture screen and you will notice in red text that you can set the rate for the "Sick Pay" or the "Maternity Pay" in the department before you capture the payment. The above is easiest and commonly used but you just need to make a note that you are using the other fields for sick pay as the label on the report will NOT actually show "Sick Pay" or the "Maternity Pay". However if you want the allowance to be a separate itemised (per day or per hour) report value called Sick Leave or Maternity Leave, then proceed as follows: You can add a customised addition called "SickPay" or "Maternity" as an Itemised Type (no of Days or Hours) entry. Proceed as follows: Go to the settings page. Choose Edit-Company-Extras. Click on add an extra(at the bottom). Give it a name eg "SickPay" or "Maternity". Specify it as an "Addition" in the "Method" field. Specify "Itemised" in the "Type" field. Click on Edit Value (on the right hand side) to edit the default itemized rate. eg Sick pay per Day or Maternity pay per Day. Click Apply-to-all in the Company if you want the option to give anyone in the Company this allowance example. Customized extras will appear on the direct payments entry screen which is the second input page for each employee payment capture. When using the offline payroll input option, it will be much quicker to capture these entries in excel. On the offline payroll input sheet you will see your column headings for the "SickPay" or the "Maternity" addition and you will only need to enter the Number of Days or hours. (Harvester will multiply by the rate specified above when you upload) Note: If the Sick Pay or "Maternity" rate varies per person, then you would need to specify that rate in the individual setup of each of these extras. To edit individual sick rates, go to "Payroll Individual " screen on the main home page and then choose your employee who needs a different rate. Then look to the last column and click on "extras". Look for the specific custom extra and then click "edit value". You will be able to give this employee a unique value that will be used for all future payroll payments processed.

You can use the standard Kwacha entry for travel allowance and enter the Kwacha value for this standard addition. However if you want the allowance to be itemised(per day) then proceed as follows: You can add a customised addition called "Travel" as an Itemised Type (no of Days) entry. Go to the settings page. Choose Edit-Company-Extras. Click on add an extra(at the bottom). Give it a name eg "TravelAllow". Specify it as an "Addition" in the "Method" field. Specify "Itemised" in the "Type" field. Click on Edit Value (on the right hand side) to edit the default itemized rate. eg Kwacha Allowance per Day. Click Apply-to-all in the Company if you want the option to give anyone in the Company this allowance example. Customized extras will appear on the direct payments entry screen which is the second input page for each employee payment capture. When using the offline payroll input option, it will be much quicker to capture these entries in excel. On the offline payroll input sheet you will see your column headings for the "Travel" addition and you will only need to enter the Number of Days. (Harvester will multiply by the rate specified above when you upload) Note: If you want to specify INDIVIDUAL Itemised or Fixed-Extra Custom-Extras per employee and would like Harvester to "remember" these values from month to month so that no re-input is required each month , then for more info type "Individual" in help. NB: You may edit the Itemised Rate so specific employees have a different amount. To edit individual amounts, go to "Payroll Individual " screen on the main home page and then choose your employee who needs a different fixed deduction. Then look to the last column and click on "extras". Look for the specific custom extra deduction and then click "edit value". You will be able to give this employee a unique value that will be used for all future payroll payments processed. A Zero amount entered in this example will make sure that no travel allowance is taken for that employee in future. If you are using Offline-Input in excel: If the days are the same as the normal days worked then in excel just copy the column of the standard days you have captured in excel into the "Travel" column.

Why cant I get any change I make on the custom extras "payroll-input-screen" to reflect on the payroll or the pay slip? This is probably because you have chosen the type of addition to be one that does not require user input. All extras that do not require user input are labeled with a message in red saying 'No Input Needed'. If your extra is a company wide extra, then it will show on the offline excel input sheet, but make sure that it is an extra that is of the type that DOES require "user input". If not then Harvester assumes you don't need to "input any value manually" each month for the the extra and it will not show on the excel input template and neither will it show on the "payroll-input-screen". If you would like to capture variable inputs for a particular custom extra then make sure that you edit the extra under settings and change the type to one that requires monthly input. ie Specify "Straight from user Input" in the "Type" field. Extras that do not require input are for those extras that are normally a fixed amount that does not change each month..eg a 5 percent bonus or a fixed Kwacha Allowance where you specify the amount once in the Extra settings. Note: If you want to specify INDIVIDUAL Itemised rates per employee and would like Harvester to "remember" these values from month to month, then type "Individual" in help.

How do I view the individual Customised extras on payslips and summary reports? When you simply generate the payslip report from Harvester on your browser, you will see a total at the bottom near the Gross saying "ExtraDed" for the totals of the Extra customised Deductions that you have. In the top right of the "Browser" payslip you will see the individual items that comprise this total. The same goes for Extra customised Additions. However when you click on the "Export to Excel" icon to get the excel version of the payslips then you will see the extras nicely itemised in the body of the payslip. You may also click on More-Reports icon to find further reports for the extra additions and then the extra deductions to view detailed summary reports. However on the standard "Summary Detail report" you will see that if you Export this to Excel then all the individual extras will be itemised with report totals as well. NB: For more help on specific employee extras not showing when normally they do, please read the help under "Custom Extras Addition or Subtraction not appearing?"

If you make changes to Custom Extras and this is after a payment for a particular employee has already been made in the current month then please do the following: On edit payments, Delete the payment for the specific employee and then go back and Re submit your changes to Custom Extras. Then your new values will be applied to the employee so that when you do a fresh Submit by pressing the blue, pay-me link, the new values will be used in the current months payment. Any changes to custom extras will NOT be applied to a current payment already processed. The changes will only happen when you delete the current payment and a re apply your changes of the custom extras across your company. Harvester will then process the payment with your new changes to any custom Extras. This means that for any changes to the custom extras, the values are not used on a payment that has ALREADY been processed and this is also true even if you re submit the payment. Hence the need to delete or reset the payment and re apply the custom extras so that the new values will be reflected in the current month. Note that there is also the option to simply change the individual value on the edit-payment screen (eg the itemised value amount in the second column) for the custom extra. Then it will update the value for future payments as well.

You can add a customised addition called Bonus or Allowance as a "Percentage of Basic" Type entry. Go to the settings page. Choose Edit-Company-Extras. Click on add an extra(at the bottom). Give it a name eg ExtraBonus or Allowance. Specify it as an addition in the "Method" field. Specify "Percentage of Basic" in the "Type" field. Click on Edit Value (on the right hand side) to edit the default percentage. eg 10%. ONLY Click Apply-to-all in the Company if you want the option to give anyone in the Company this example. You may also apply the percentage extra by department as well. Customized extras will appear on the direct payments entry screen which is the second input page for each employee payment capture. However this type of extra does not require user-input as it will automatically calculate at the percentage of Basic on those employees to whom you have applied this extra. Note: If you want to specify INDIVIDUAL Itemised rates per employee and would like Harvester to "remember" these values from month to month, then type "Individual" in help. To further customize so that those who do NOT get the percentage of basic and therefore get 0, or a different amount, then you may edit the fixed percentage so specific employees have a different amount. To edit individual amounts, go to "Payroll Individual " screen on the main home page and then choose your employee who needs a different fixed deduction. Then look to the last column and click on "extras". Look for the specific custom extra deduction and then click "edit value". You will be able to give this employee a unique percentage value that will be used for all future payroll payments processed. A zero amount entered in this example will make sure that no percentage extra is taken for union for that employee in future. Customized extras will only appear on the "second page" of the direct payments entry screen which is the second input page for each employee payment capture. However this type of extra does not require user-input as it will automatically be deducted from those employees to whom you have applied this extra.

To delete a customised extra addition or deduction, click on Edit-Company-Extras under Settings. Go to Settings. Go to Edit-Company-Extras. Click on the Edit-this-Extra link for the particular extra you would like to remove. Note: You should make changes to extras BEFORE processing pay for the current month. For changes to be reflected on already processed payroll entries for the current pay period, you would need to Either re calculate each employee affected by using Edit-Payments or Click the "delete" current-payroll-entries option under Settings and then re do your current month's payroll capture.

You can add a customised deduction, called Mealie Meal(for exmaple) as a Kwacha entry. Go to the settings page. Choose Edit-Company-Extras. Click on add an extra(at the bottom). Give it a name eg Mealie Meal. Specify its a deduction in the "Method" field. Specify "Straight from user Input" in the "Type" field. Click Apply-to-all in Company if you want the option to give anyone in the Company this deduction example. Customized extras will appear on the direct payments entry screen which is the second input page for each employee payment capture. When using the offline payroll input option, it will be much quicker to capture these entries in excel. On the offline payroll input sheet you will see your column headings for the "Mealie Meal" allowance and you will only need to enter the Kwacha Value. NB Note: If you want to specify INDIVIDUAL Custom-Extras per employee and would like Harvester to "remember" these values from month to month so that no re-input is required each month , then type "Individual" in help. You will need to use an extra of the type "Fixed" or "Itemised" for this.