Harvester Payroll Help Centre

When an employee starts on the online system, go to edit-employee and on the bottom of the screen look for: Taxable Income: Previous Employment - enter the gross cumulative taxable amount so far in the current tax year. Tax Deducted: Previous Employment - enter the gross cumulative actual tax paid so far in the current tax year. After saving then go and re-submit to recalculate the employee's payslip and then PAYE TAX will then reflect correctly.

If you have just started Harvester and you are not starting in month one(ie January) and you would like the Accumulative Tax history to reflect correctly at year-end, then please do the following for each employee on the Edit Employee page. (note these days with the required, monthly paye submission to ZRA and no Annual paye submission requirements to ZRA, it is not as essential for the Annual return) On this page look towards the bottom left for two fields called: 1) Taxable Income: Previous Employment and 2) Tax Deducted: Previous Employment Enter the Accumulated Totals for both the Gross tax and the tax paid(if any) in the respective fields above. This is also good practice if a new employee joins your company somewhere during the tax year but not in January(month One). Note: PAYE is calculated NOT on a monthly basis, but on Cumulative Amounts: This example is with a first tax bracket of K3000. If an employee earned K2500 (gross taxable after allowed napsa deduction) in January he will pay NO tax, but if in February he earns K3500 he will still NOT pay tax because his cumulative-tax-bracket is only K6000.(K2500 + K3500) This is still not above the cumulative-tax-bracket. (2 Months BY K3000) If the employee earned K3500 gross taxable in January(month 1) and K3500 in February, then he will pay tax in both months because his cumulative-tax-bracket is K7000.(K3500 + K3500) So it is possible to pay NO tax even if an employee earns more than K3000 in the current month if the current month is not the first month in the tax year, which is January. eg: If I earn nothing in January, then in February I will need a gross income of above K6000 before I will pay tax. This means that even an amount of K5000 earned in the month of February will not attract tax.

For permanent and seasonal workers, tax is is normal and it is cumulative. However if an employee starts mid way through the tax year then you need to enter the previous-tax-emoluments and deductions in order for harvester not to assume Month 1(January) for the start month. When Harvester assumes Month 1 for tax this means that no tax credit is given for the previous months prior to the employee joining your company. If the employee did not earn any salary in Zambia in the current tax year, before they joined the company, then just enter the nominal number 1 in the Previous-Employment Taxable Income on the Edit employee details screen. This will then signal Harvester to give the full cumulative tax credit for all the months prior to the employee starting.

PAYE is calculated NOT on a monthly basis, but on Cumulative Amounts: This example is with a first tax bracket of K4500. (eg here is for year 2022 TAX BRACKET) If an employee earned K3500 in January he will pay NO tax, but if in February he earns K5000 he will still NOT pay tax because his cumulative-tax-bracket is only K8500.(K3500 + K5000) This is still not above the cumulative-tax-bracket after two months which is 9000. (2 Months BY K4500) If the employee earned K3500 gross taxable in January(month 1) and K6000 in February, then he will pay tax in February because his cumulative-tax-bracket is K9500.(K3500 + K6000). Note here that the tax will only be on the K500 amount over the 2 month tax threshold of K9000. So it is possible to pay NO tax even if an employee earns more than K4500 in the current month if the current month is not the first month in the tax year, which is January. eg: If I earn nothing in January, then in February I will need a gross income of above K9000 before I will pay tax. This means that even an amount of K9000 earned in the month of February will not attract tax if I did not earn anything in January and only joined the company in February. Please make use of the employee tax cards or the employee detailed paye report to see the history. Tax is accumulative! NB When an employee starts on the online system, go to edit-employee and on the bottom of the screen look for: Taxable Income: Previous Employment - enter the gross cumulative taxable amount so far in the current tax year. Tax Deducted: Previous Employment - enter the gross cumulative actual tax paid so far in the current tax year. After saving then go and re submit to recalculate the employees payslip and then PAYE TAX will then reflect correctly.

Simply click on the Monthly Tax return icon on the Print Options page. then click on the 'Export to Excel' icon at the top left to export your return into the format specified and required for direct upload to the ZRA. Note: The excel export does say the sheet is hidden and you can not view it. This is correct and is already in the exact online return format that you can upload to ZRA server. (You do not need to manually add or copy employees using other ZRA excel templates) You may also print the paye online return in a manual form where you can see what the amounts and totals are. To do this, use the same online paye print option and then instead of pressing 'Export to Excel', use your web browser and click on the 'Print Preview' button and then print directly off your browser.

Click on Settings and then click on the View Tax and Napsa settings icon at the top right of the page. You can only view and NOT edit the settings as these are set each year for all companies in Zambia on the Harvester Database Cloud.

See help on 'Gratuity and Terminal Benefit' by typing Gratuity in the Help search box.

To edit the actual "Accumulated Gratuity" or "Terminal Benefit" 1)Click on Settings 2)Click on employee Settings (Left hand side of screen) 3)Click on Historic Accumulated values(Right hand side, with blue button that says Edit) 4)Click on the particular historic payment of a specific employee you would like to edit. (Type the employee name in the search box and all historic data will appear for that specific employee) Note on the Edit Screen: "Current" means for the particular payment month you are editing. You have to change the actual value in a particular pay period. Then the Accumulated value changes accordingly. This is like an accounting system. Note for those users who converted from Harvester offline: To make only one change you can edit the Accumulated Terminal Benefit loaded from previous OFFLINE package. On the same page, first select the option on Search for Viewing Historic Cumulative totals uploaded from previous package.

To create an Excel Report of all Terminated employees: Go to the normal Print Option page. Look for the Report-Link that is called "Personal Details" and open it. The default will show all "Employed Employees". Use the 'Status' drop-down on the top right and search for 'Terminated'. After pressing the Search button, you will see a listing of all Terminated employees. You can then press the "Excel-Export" button to get your report.