Harvester Payroll Help Centre

Harvester default is 2 days per employee per month irrespective of how many days they work. In reality many don't work a full month. With this setting, Harvester gives 0, 1 or 2 Days. Between 0 and 9 days gets 0 days leave accrued. Between 10 and 21 days gets 1 day leave accrued. 22 or more days gets 2 days leave accrued. Eg 5 days worked gets 0 leave days. Eg 15 days worked gets 1 leave day. Eg 23 days worked gets 2 leave day. To specify leave days according to days worked: Use Department Settings to set "Variable Leave Days" to those within a specific department. Go to Settings. Go to Department Settings. Tick the "Variable Leave Days" field and next to the red writing on the right of screen make sure "click to APPLY ALL" is ticked so that all already existing employees within the Department will be adjusted. Click on "Submit". NB This must be done BEFORE the current month Pay is processed in order for Variable Leave to be reflected immediately. Note that you may also use the Employee "Table-Edit" to do multiple batch edits of individual employees. Look for the checkbox for the column called "Variable Leave".

Why does Harvester not allow me to move my payroll back one month? There is only one scenario when this will happen. Normally you will be able to move your payroll back one month. If your payroll is in the last month before your renewal is due, please ask Admin by email to temporarily change the start month of the Company start date (for when you registered Harvester-online) to one month earlier. Admin will then be able to move you back one month and then Admin can change the month back to the original start date.

To get a report to use for Workers Compensation there are some helpful reports. Use the Gross Annual-Details Report (see below) if you want to find out the annual-housing value to deduct from the annual-gross. Gross Annual - Workers Compensation This report generates the upload CSV file for Accumulated Annual Gross of each employee to UPLOAD directly to NHIMA. On the normal Reports page look under "General-Reports" Section and then select the link for "Gross Annual - Workers Comp" Report. The Workers Compensation' report from Harvester now shows the "gross annual" accumulated amount for all employees (both Terminated and Employed in the current tax year). NHIMA only uses the "gross annual" column data (with respect to Totals) provided by the CSV Harvester upload. Each Employing company has a specific category from which Workers Compensation determine the exact percentage. Note: If you export the workers compensation report before you clear the December payroll, then it will pull any employee with a salary during the year, even the terminated employees. It will only add the months the employees worked and calculate the exact accumulated gross wage. Maximum Ceiling Note: Harvester will use the Maximum Ceiling figure (14400) for any particular worker where the Gross Annual Amount is more than the Maximum Ceiling. So the excel file will be ready for direct upload. You do not need to edit it to change it. Gross Annual - Details Report This report is found just below the link for the Workers compensation Report. It will export to excel the same information needed for Workers Compensation, but will also include accumulated totals for other helpful values like Basic Wage, Housing, Pay-rates, Gratuity, Terminal Benefits. If you select the Status drop-down search box and select only Terminated or Employed employees, then the export to Excel report will show accumulated totals according to your selection. Eg If you want to see only the totals for Terminated employees during the year. General Accumulated Totals Report On the "More-Reports" page look under "Accumulated Totals" Section and then select the link for "General Accumulated Totals" report. Before you export to Excel, choose the Current Year in the drop-down search box and press the Search button. If for example you select 2020 it will only accumulated January through to the current month you are processing the pay for. This will give you the actual Accumulated Gross for the period. Workers Compensation allows for the figure to be calculated on gross annual less any Housing-Allowance figure. When you export to excel you will easily be able to subtract the Housing-Allowance column from the Gross column.

Harvester produces the actual upload file in Excel. The excel file for upload is simply generated when you click the Export to Excel icon (with the ZRA sign on it) on the top left of the ZRA return report. (the ZRA return report is found using the link called "PAYE Upload Return") You need to use the SAME upload file for ZRA whether you pay Skills Levy or not. The Skills levy is done server side (by ZRA) and is NOT supposed to be on the upload. For your own data or records, Skills Levy amounts can be seen on the "PAYE Data Totals" report. The new PAYE upload is in an open Excel (.xlsx) format and will have no Skills levy amounts in it and no totals. This is correct and is what is needed for your upload. However Harvester has already prepared it so that you do not need to use the normal manual process of using their(ZRA) monthly template to copy and paste all your employee data before uploading to the ZRA portal. It is ready for direct-upload to ZRA as soon as you export it from Harvester using the ZRA Online Return. If you would like to have an excel report of the Skills Levies that are due by you as an employer, then please use the Skills Development Levy report which will itemise each employee and give the total that is paid by your company upon submission of your normal PAYE upload. It is calculated on gross.