Harvester Payroll Help Centre

Click on "Prices" from the top of the home page (www.harvesteronline.net) or copy the link below into your browser and you will see the pricing for both the initial purchase and the renewal. https://www.harvesteronline.netsettings_client_prices_view.php If you are already on a package size and you want to UPGRADE, all you do is click on Settings and then Upgrades and you can upgrade to the next package size immediately. In this case, the price will be a once-off difference between the price of your current package version and the price of the next package size. The price will be shown next to the upgrade-package you want to select. Once you have selected the next package size according to how many more employees you will be employing and pressed "Submit", Harvester will automatically send you an invoice. Please send the POP to support@harvesteronline.net or forthiscalling@gmail.com within the two weeks from the date of the issued invoice to avoid your company being temporarily disabled.

You can trial Harvester Online for 2 months with no payment. Register your company and choose Trial version. Just simply click on http://www.harvesteronline.net/registration.php or click on Register on the main page. Later if you are happy then you can convert from the Trial version. It will cost less than the offline version.

To view all the pricing options: On the Home Page, look for the Settings Icon and then on the top right hand side look for the Pricing-Options-Icon. An alternative is to simply click on the Pricing-Options-Icon located on the Login Page on www.harvesteronline.net

On any report you can simply type the name of the employee or the number of the employee and then click search. Then that specific employee will be retrieved. You can also use this feature for other selective features. For example, to view or print employees in a specific department, simply select the department and press search. Always use the "clear-search" button if you want to make a new search. To export a single payslip to excel: On the payslips report simply select the employee number on the search box above the actual report and then press the "search" button. This will display only the payslip for the selected period and employee number. Note you can also use the Name or Nrc number search box to do the same. The resultant payslip can then be exported to excel and you have a single payslip.

To print or view a Specific Custom Extra: Make sure you are on home page. Click on Print Reports Icon. Select the More Reports Icon. Look for the Employee Extra Deductions or the Employee Extra Additions icon. Select one of these and then in the search box you may specify which particular extra or deduction you would like to print or view. Click search and your report will be shown.

To print historic reports, on the page before you reach the print options, you have an option to choose the historic month or year that you want to view or print or backup. Make sure you are on home page. Click on Print Reports Icon. On the Select-Year-and-Month Form, choose your period you want to print the reports for. You will see a drop down box for you to select the historic month. Select which month and then all the reports on the following print reports page will print for the historic month chosen. Note that you will be able to print anything up to 13 months back. It is always a good idea to export the full summary report and export this to excel. This report is an entire "backup" of all your payroll details for the month and it details everything from NAPSA, PAYE, to NHIS, custom extras, rates of pay etc. If you would like to keep historic records for more than 12 months then you must purchase the "Keep-history Module" when prompted after finishing Feb wages. Type "Keep History" in help for more info. Note: The user is reminded every February when the user is reminded to do compulsory backups. Harvester deletes off the cloud server any data more than 13 months back unless you purchase the "Keep History" module. If you purchase the Keep History module each year it means that you can access pay data immediately and not just within the last year but also from 13 or more months back. All your historic data will be stored online if you turn this module on. Its advisable to simply keep monthly soft copies of all the important excel reports like the Monthly Summary, ZRA, NAPSA and NHIMA reports etc. Then you will always have historic reports even if you don't purchase the "Keep History" module.

Use Print or Export Reports to print reports. Click on the export-to-excel button on the top of most reports(especially the payslips) as they fit better than printing straight from the web browser. If you would like to print straight from your browser, then make sure you press the 'Print-Preview' icon to get the report in a printable format. Then use your browser's print command (usually found in the main Browser Menu) to print. It is helpful is to export payslips to Excel. Each different browser has its own default settings and so sometimes there are variations in the font size if you print directly from the browser. However when you export reports to excel, the default Font settings are standard. Some browsers allow you to adjust the settings for Font-Size. Always make sure your printer's Page-Setting is setup to "A4" and not American "Letter" size.

Go to Print Reports and choose the type of payslip reports you want eg Standard, Small or Large. On the search options on the top left hand side you have various options in a drop down menu. One of the options is to only print positive payslips. Choose this and then click on the search button to generate the reports that will only show positive net payslips.

To print or view a report for a specific Custom Extra showing details and Totals: Use the separate Employee "Extra Additions" or "Extra Deductions" icon to print specific custom extras. These two reports are found on the second Print Reports page called "More Reports". Select one of these and then in the search box you may specify which particular extra or deduction you would like to print or view. Click search and your specific report will be shown with details and Totals.

To find a terminated employee: On the edit-employee list page, use the 'Status' drop-down on the top right and search for 'Terminated'. After pressing the Search button, you will see a listing of all Terminated employees. Now edit any specific-terminated-employee to open up the "edit employee details" page and then look for the "Employed?" field of the employee and change from "Terminated" to "Employed" for the employee. The employee will then be currently active again. Note you may also use the Quick-Table-Employee-Edit and the "Status" column to re employ multiple employees at the same time. Some help on re employing terminated employees to avoid going to the next package size: The online system has many packages depending on size and thus we are able to offer various pricing options..from free(under 5 employees) to 3000 employees. In terms of keeping a database of employees(even those who may be currently not employed), it does make it so easy to re employ etc. The once off package size price and annual renewal is actually calculated according to the number of currently employed employees unless the terminated employees exceeds the package size. If the number of terminated employees exceeds the number of "employed" employees allowed for your version, then you will need to upgrade if you want to add more new "employed" employees. eg: An upgrade would still be needed even if the number of employed employees is below your current package version.eg If you have close to or more than 100 terminated employees on a package size allowing 100 employed-employees, this will mean that you will not be able to add more employees even if your current number of employed employees is below 100. If you would like to try avoid going to the next package size, then please go to your terminated employees and "re use" the oldest employees by using their employee numbers and changing their details accordingly. Basically if someone has been terminated before the current tax year began (ie before January of the current tear) then you may reuse their number for another employee so that you don't have to upgrade. To view ONLY Terminated Employees: On the edit employees use the top search box to select "Terminated" so that you see only those employees who are terminated after you click "Search" to reload the employees table. However if your terminated employees already exceed the package size, please email support and ask for some employees to be totally removed. An admin fee of USD 30 in Kwacha will be charged for this.